Managing Attendance with Collaborate

1. Setting up attendance capture in Collaborate

To accurately capture attendance from your Collaborate session, make sure that you’re using your settings correctly. 

When you set up the session and tick the box for Share attendance information with the LMS, make sure to review and correctly set up the other settings on that page. 

 

 

The box in Absent after determines the time at which the students would be marked absent regardless of total time spent in the session. In this example, if a session starts at 11:00, any student who entered the room at or after 11:21 would be marked as absent. 

The slide bar for Required time in session sets the percent of the session that a student must be present for in order to be marked present. If a session was one hour long and a student was present for a total of 29 minutes, they would be marked as absent using the settings pictured above. 

2. Reviewing room reports

If you think that the attendance from the Collaborate session has not been recorded correctly in the Attendance section, the best thing to do first is to review the session attendance settings (covered in section 1) and compare them against the room reports. 

Room reports are generated after every session that has a start and end time and will generate automatically after the session has ended and everyone has left the room. This may take a little while to be created, so please be patient.

To view these, go into the three dots next to Blackboard Collaborate and select View room report. You’ll need to change the filter from ‘All upcoming sessions’ to ‘All previous sessions’. Find the appropriate session and click on the three dots to the right of the session’s title and start/end time and click on View room reports. This will open up a window and you’ll see the room reports available. To select one, click on the link for View room report. This page will show you every user who entered the room, what their role was, when they entered and left (and if they had to join the session multiple times), as well as their total time spent in the session.

You can compare the enter time with the Absent after settings you’d used, and the total time against the Required time in session settings that you’d used. You can also download this information as a spreadsheet. 

If you are using Collaborate to record attendance for a subset of your students, e.g. a tutorial group, note that an automatic email will be sent to all of your students if they are absent from that session. To avoid this issue, we recommend that you don’t use the attendance recording from Step 1, but rather use the room report from Step 2. and follow the guidance for capturing attendance for small groups.  

To review our Ultra 101 session on Attendance monitoring in My Dundee, please go here. 

To review our Ultra 101 session on Collaborate, please go here.